Privacy policy
Effective date: November 14, 2025
Last updated: November 14, 2025
1. Data Controller
The controller of your personal data is RTW AGENCY Sp. z o.o., registered under the laws of the Republic of Poland.
- Registered office: Aleja Armii Ludowej 6 / 164, 00-571 Warszawa, Polska
- NIP: 7011253719
- REGON: 541352935
- President of the Management Board: Mila Kesareva
- E-mail: info@rtw-agency.pl
- Phone: +48 577 971 252
All inquiries related to the processing of personal data should be sent to the e-mail address provided above.
2. Purpose of Data Processing
Your personal data are processed for the following purposes:
- — registering and identifying the candidate in the agency’s database;
- — matching and presenting the candidate to potential employers;
- — preparing, translating, and arranging documents required for employment;
- — maintaining communication with the client and providing consulting support;
- — fulfilling obligations under the contract (public offer);
- — complying with legal and accounting requirements.
3. Categories of Processed Data
We may process the following categories of personal data:
- — name, surname, date of birth, nationality;
- — contact details (telephone number, e-mail address);
- — passport data or PESEL number;
- — information regarding education, professional experience, certificates, and references;
- — data contained in the CV or supporting documents;
- — technical data (IP address, cookies, browser language, form data submitted through the website).
4. Legal Basis for Processing
Your personal data are processed on the following legal grounds:
- — Article 6(1)(a) GDPR — consent of the data subject;
- — Article 6(1)(b) GDPR — performance of a contract or steps prior to entering into it;
- — Article 6(1)(f) GDPR — legitimate interests of the controller (such as preventing abuse, ensuring proof of service delivery, or defending against claims).
5. Data Recipients
Your personal data may be shared only with third parties directly involved in the recruitment or documentation process, including:
- — potential employers;
- — partner agencies and subcontractors (e.g., for translation, preparation, or certification of documents);
- — the payment service provider (Stripe) — only to the extent necessary to process your payment;
- — legal and accounting service providers — to fulfill statutory obligations.
All data recipients are bound by confidentiality and process data only on the basis of agreements with the controller.
6. Data Transfers Outside the EEA
Your personal data may be transferred outside the European Economic Area (EEA) — for example, to IT service providers, hosting providers, CRM systems, or payment platforms (such as Stripe).
In all such cases, an appropriate level of data protection is ensured in accordance with the EU Standard Contractual Clauses (SCCs).
7. Data Retention Period
Your personal data are retained:
- — until consent is withdrawn, if processing is based on consent;
- — or no longer than 3 years after the last interaction with you (unless a longer period is required by law).
8. Rights of the Data Subject
You have the right to:
- — obtain information about your personal data and receive a copy of such data;
- — request correction, deletion, or restriction of data processing;
- — withdraw your consent to the processing of personal data at any time, if such processing is based on consent. Withdrawal of consent does not affect processing necessary for the performance of the contract or for the company’s legitimate interests, such as documenting provided services or defending against claims;
- — request the transfer of your data to another controller (data portability).
9. Voluntary Provision of Data
Providing your personal data is voluntary, however, refusal to provide such data may make it impossible to participate in the recruitment process or to receive agency services.
10. Cookies and Analytics
The company’s website uses cookies and analytics tools (e.g., Google Analytics) to ensure the website functions properly, improve user experience, and analyze statistics. You can manage cookie preferences through your browser settings.
11. Automated Decision-Making
Your personal data are not used for automated decision-making or profiling. All decisions related to employment or cooperation are made by humans — employees of the agency and representatives of employers.
12. Policy Updates
This Privacy Policy may be updated periodically.
The current version is always available on the company’s official website.
Changes become effective upon publication of the updated version.
- Contact for Data Protection:
- E-mail: info@rtw-agency.pl
Version: 2.0 | Effective from: 14 November 2025 | Last updated: 14 November 2025